How to use YSM

Note System Requirements: Internet Explorer version 7 or later. Firefox 3.0 or later.

Quick Reference Guides are instructions for using the system.

Select the link to download or print the Quick Reference Guide for your role:

• Counselors and Educators  (Your school's YSM Supervisor, who was designated by your principal, must have already registered and must approve your membership request for you to be able to log in.)
• Service Providers - YSM Supervisors (use the system, plus how to create and maintain your organization profile and approve members)
• Service Providers - YSM Program Managers (use the system, plus how to enter and update information for programs in your organization)

• Quick Reference Guide for Funders 

Service Provider organizations:

1. Identify the individual in your organization who will be the “YSM Supervisor.” The YSM Supervisor is responsible for setting up your organization in the system, and assigning individuals (“YSM Program Managers”) to enter program information. The YSM Supervisor is responsible for ensuring that your organization's data is accurate and up to date. He/she is probably senior program staff in your organization. YSM Supervisors should download the Quick Reference Guide for YSM Supervisors for step-by-step instructions.
   
   
2. YSM Supervisor registers the organization in YSM and determines which staff will complete information on each program. He or she will register, provide organizational information, and set up each child/youth program offered in the system (name of program, classification of program, and identify a YSM program manager to complete the profile –then let the manager know they have been assigned).
   
   
3. YSM Program Managers complete information about each program. Each program will need to be entered separately, with information on services, eligibility, program capacity, and locations where each program is offered. Once the program profile is entered, it is a snap to update, by adding services or locations, or deleting ones that no longer apply. Program profiles should be updated three times per year – for fall, spring, & summer. (Once one program profile is completed, a YSM Supervisor can "copy" the program profile, and a program manager can just edit that copy rather than start from scratch with a new program.) YSM Program Managers should download the Quick Reference Guide for YSM Program Managers for step by step instructions.
   
   
4. Other organization staff can Register as a New Member. Once approved by their YSM Supervisor, they can search the system, view reports, and post events on the community calendar.